Thank you for your interest in being part of the Fall 2025 Healthy Meals Summit!

This summit aims to recognize and celebrate Healthy Meals Incentives Recognition Awardees, School Food System Transformation Challenge grantees and partners, and those who support school nutrition programs as they aim to improve the nutritional quality of school meals. The Fall 2025 Healthy Meals Summit isn’t merely a meeting, but a catalyst for improving the health of our Nation’s children through better nutrition. It supports the goals of “Make America Healthy Again” by encouraging school nutrition professionals to embrace healthy school meals and incorporate real food grown by American farmers, ranchers, and producers in the school food supply.

 The Fall 2025 Healthy Meals Summit will take place at Caesars Palace in Las Vegas, NV, on October 22nd and 23rd, 2025.

 We welcome School Food Authorities, School Food System Transformation Challenge grantees and partners, and non-profit organizations to submit a proposal for an interactive and informative station that will provide our attendees with hands-on learning experiences and sharing of best practices. Presentations should be visually appealing, informative and engaging, with a focus on quick takeaways so that participants can visit multiple stations.

The interactive station must be in alignment with one or more of the following topics under the School Nutrition Professional Standards key areas:

Nutrition - 1000

• Reduce added sugars in School Breakfast Program meals
• Reduce sodium in National School Lunch Program meals
• Increase whole grain-rich menu items
• Feature local agricultural products
• Integrate nutrition education with school nutrition program

Operations – 2000

• Incorporate scratch-prepared menu items into cycle menus
• Procure equipment to support kitchen updates and redesign

Administration – 3000

• Implement innovative staff training programs
• Evaluate equipment and facilities to ensure efficiency
• Manage grants to support program operations

Communications & Marketing - 4000

• Engage students in taste testing and school meal promotion activities
• Work collaboratively with students and the community to provide nutritious school meal menu options and engage students in the planning and/or promotion of school meals.

Proposals will be accepted through July 15th, 2025. You will be notified if your interactive table is selected for the Summit by August 1st, 2025. You will be responsible for providing your own materials and/or handouts.  We will provide details on projected number of attendees and shipping options at a later date.

 Please take the time to ensure that all the information entered below is accurate, concise, and spelled correctly.  This information will become available in the conference app prior to the summit. 

 If you have any questions about submitting a proposal, please email summit@healthymealsincentives.org.  

General Details

Station Details

The following information will be visible in the conference event app.  Both the exhibit station title and summary should draw in attendees, garner enthusiasm for your table, and excite attendees to learn more about your organization's resources and best practices. 

Please explain how your station contributes toward one or more of the following: 

• Increasing student participation and student satisfaction ratings
• Reducing plate waste
• Increasing staff skills and efficiency
• Sourcing cost-effective alternatives (food, equipment, etc.)
• Streamlining food, labor, and/or overhead costs
• Identifying non-federal income sources for School Nutrition Programs (examples include grants, a la carte, student-led farmers markets from school gardens, non-profit partnerships, etc.
• Improving the nutritional quality of school meals

Logistics

This final section pertains to logistics for your table.  Please provide as much information as possible at this point to assist in our planning of the exhibition hall.  As the event nears, we will confirm the information below and make updates, if needed.