Call for Proposals: Break-Out Sessions_ Fall 2025 Healthy Meals Summit

Fall 2025 Healthy Meals Summit Call for Proposals: Concurrent Sessions
Thank you for your interest in being part of the Fall 2025 Healthy Meals Summit!

This Summit aims to recognize and celebrate Healthy Meals Incentives Recognition Awardees, School Food System Transformation Challenge grantees and partners, and those who support school nutrition programs as they aim to improve the nutritional quality of school meals. The Fall 2025 Healthy Meals Summit isn’t merely a meeting, but a catalyst for improving the health of our Nation’s children through better nutrition. It supports the goals of “Make America Healthy Again” by encouraging school nutrition professionals to embrace healthy school meals and incorporate real food grown by American farmers, ranchers, and producers in the school food supply.

The Fall 2025 Healthy Meals Summit will take place at Caesars Palace in Las Vegas, NV, on October 22nd and 23rd, 2025.

We welcome School Food Authorities, School Food System Transformation Challenge grantees and partners, and non-profit organizations to submit a proposal for an engaging session that highlights best practices, engagement strategies, innovative school initiatives, procurement strategies, and more. Presentations must be in alignment with one of more of the following topics School Nutrition Professional Standards key areas:

Nutrition - 1000
- Reduce added sugars in School Breakfast Program meals
- Reduce sodium in National School Lunch Program meals
- Increase whole grain-rich menu items
- Feature local agricultural products
- Integrate nutrition education with the school nutrition program
Operations – 2000
- Incorporate scratch-prepared menu items into cycle menus
- Procure equipment to support kitchen updates and redesign
Administration – 3000
- Implement innovative staff training programs
- Evaluate equipment and facilities to ensure efficiency
- Manage grants to support program operations
Communications & Marketing - 4000
- Engage students in taste testing and school meal promotion activities
- Work collaboratively with students and the community to provide nutritious school meal menu options and engage students in the planning and/or promotion of school meals.
Sessions will be one-hour in length, including time for questions and answers. Rooms will primarily be set up theater-style, although some will allow for round-table seating on a limited basis.

Proposals will be accepted through July 15th, 2025. You will be notified if your session is selected by August 1st, 2025. You will be responsible for providing your own materials and/or handouts. We will provide details on projected number of attendees and shipping options at a later date.

Session proposals will be evaluated based on the alignment of the session description with the School Nutrition Professional Standards, the continuity of session learning objectives with the session description, and attendee engagement strategies.

Please take the time to ensure that all the information entered below is accurate, concise, and spelled correctly. This information will become available in the conference app prior to the summit.

If you have any questions about submitting a proposal, please email summit@healthymealsincentives.org.
Primary Point-of-Contact Name:*

First NameLast Name
Primary Point-of-Contact Email Address:*
example@example.com
Will the primary point-of-contact be a presenter?*

YesNo
Session Information

This portion pertains to the content of your presentation. As you develop your session title, description, and objectives, you want to spur the interest of summit attendees and be clear as to the learning outcomes of the session.
- The session description should outline the details of the session, along with any key takeaways that participants will gain.
- Objectives should complete the statement: “By the end of this session, you will be able to…”
If you would like assistance as you conceptualize your session, please schedule a time with Sarah Thomas using this calendly link.

Note: The following information will be visible in our conference app, if your session is accepted.
Session Title: (Limit to no more than 10 words)*
Session Description (Limit to 150 words or less)*

0/150
Session Objectives: (We recommend 2-3 objectives. Limit to 100 words or less.)*

0/150
How will your session engage attendees? Attendee engagement can include, but is not limited to: small group activities, polls, sharing with peers, gallery walk,etc. (Limit to 150 words)*

0/150
Please provide 3-5 keywords or short phrases that align with the session topic. Examples include: Farm to school, scratch cooking, nutrition education, student engagement, local procurement, etc.*
Which best represents the target audience for this session? Please select all that apply:*

Rural School Food Authorities (SFA)Suburban SFAsUrban SFAsSmall SFAs (5,000 students or fewer enrolled)Large SFAs (More than 50,001 students enrolled)All SFAsIndustry MembersNon-ProfitsOther (please add in the text box below)
If you answered "other" above, please provide details here.
Please explain how your session contributes toward one or more of the following:
- Increasing student participation and student satisfaction ratings
- Reducing plate waste
- Increasing staff skills and efficiency
- Sourcing cost-effective alternatives (food, equipment, etc.)
- Streamlining food, labor, and/or overhead costs
- Identifying non-federal income sources for School Nutrition Programs (examples include grants, a la carte, student-led farmers markets from school gardens, non-profit partnerships, etc.
- Improving the nutritional quality of school meals
(Limit to 150 words) *

0/150
Presenter Information

This section pertains to presenters for this session. Please complete the information for all planned presenters. If you have more than 4 presenters, please contact summit@healthymealsincentives with the information below for any additional presenters.

This information will be utilized in the conference app for all accepted sessions.
Presenter 1 Name*

First NameLast Name
Presenter 1 Email Address*
Would Presenter 1 like to receive email correspondence?*

YesNo
Presenter 1 Organization Name*
No abbreviations
Presenter 1 Bio: (Limit to 100 words or less)*

0/100
Presenter 1 Headshot*

Cancelof
Add a second presenter?*

YesNo
Presenter 2 Name*

First NameLast Name
Presenter 2 Email Address*
example@example.com
Would Presenter 2 like to receive email correspondence?*

YesNo
Presenter 2 Organization Name*
No abbreviations
Presenter 2 Bio: (Limit to 100 words or less)*

0/100
Presenter 2 Headshot*

Cancelof
Add a third presenter?*

YesNo
Presenter 3 Name*

First NameLast Name
Presenter 3 Email Address*
example@example.com
Would Presenter 3 like to receive email correspondence?*

YesNo
Presenter 3 Organization Name*
No abbreviations
Presenter 3 Bio: (Limit to 100 words or less)*

0/100
Presenter 3 Headshot*

Cancelof
Add a fourth presenter?*

YesNo
Presenter 4 Name*

First NameLast Name
Presenter 4 Email Address*
example@example.com
Would Presenter 4 like to receive email correspondence?*

YesNo
Presenter 4 Organization Name*
No abbreviations
Presenter 4 Bio: (Limit to 100 words or less)*

0/100
Presenter 4 Headshot*

Cancelof
Session Logistics

The final section of this form relates to logistics for your session. Your answers will allow AFHK to meet the needs for your session and support a smooth concurrent session experience for presenters and attendees alike.
Please list any audio/visual needs for your session beyond a projector, screen and microphone below. If multiple microphones are needed, please provide details. AFHK will do our best to accommodate requests.*
Rooms will primarily be set up with theater-style seating. If your session requires round tables, please provide a justification below.
Do you plan to ship items for your session to Caesars Palace in advance of the Summit?*

YesNoUnsure at this time
If your session has any additional specifications that you’d like to share, please do so below. AFHK will do our best to accommodate your requests. This includes room setup, panel session needs, capacity maximums, etc.
Should be Empty:

Fall 2025 Healthy Meals Summit Call for Proposals: Concurrent Sessions